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MK Gallery – Exhibition Coordinator

MK Gallery’s Exhibition Coordinator supports the Head of Exhibitions to arrange the practical organisation, logistics and delivery of the artistic programme, including touring exhibitions. He/she contributes to the production of catalogues, supports exhibition-related funding applications and assists with writing interpretation material for the programme.

Main Duties and Responsibilities

Programme Delivery

Support the Head of Exhibitions to deliver the exhibition programme. This includes but is not limited to:

  • Assisting with practical arrangements for exhibition tours including packing, transportation, and courier schedules
  • Assisting with researching and collating object and contextual images and seeking copyright clearances
  • Assisting with the acquisition of loans, liaising with artists, curators, collectors and galleries where required
  • Assisting with administration for off-site projects and other artists’ projects
  • Researching and ordering expenditure items for exhibitions and projects
  • Assisting with the coordination and booking of travel for artists and other individuals involved in the exhibitions programme
  • Researching and collating information on artists in the programme
  • Assisting with planning and managing the installation of exhibitions
  • Assisting with the preparation of display material for exhibitions
  • Providing support with condition checking, environmental data monitoring
  • Administering artists’ and exhibition proposals and responding to enquiries from the general public regarding the exhibition programme
  • Researching and sourcing material for exhibition interpretation and for the production of catalogues
  • Supporting fundraising for exhibitions, drafting funding bids and sourcing in-kind support e.g. drinks sponsors for previews
  • Deputise when required for the Head of Exhibitions and take sole responsibility for smaller projects as necessary


  • Assisting the Exhibition Manager in the writing and drafting of contracts and agreements with arts practitioners and professional arts contacts
  • Liaising with the Communications team and other staff where necessary to promote exhibitions and events.
  • Supporting the Head of Exhibitions to ensure health & safety policy is adhered to in relation to the exhibition programme and installations
  • Assisting the Head of Exhibitions in financial administration and budget management


  • To undertake any other duties as reasonably required by the Head of Exhibitions or Director
  • To carry out his/her responsibilities with due regard to the MK Gallery security, Health and Safety, Child Protection and Equal Opportunities Policies at all times.
  • To provide his/her own clerical support

For more information visit the MK Gallery website and scroll to ‘Opportunities and Jobs’


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