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Collection & Website Manager for the Fleming-Wyfold Art Foundation

Job Title – Collection & Website Manager for the Fleming-Wyfold Art Foundation

(Information on the Foundation and Collection at: https://flemingcollection.com/)


Job Description –  

This is a collection manager role for a Foundation owned touring art collection, working closely with the Director. An ideal candidate would have collection / exhibition management experience. It is based in London but partial remote working will be considered.

Collection Management

  • Managing the Collection Management System (CMS) for accurate records and cataloguing
  • Overseeing the care of the Collection, stored offsite, including organising conservation, photography and framing
  • Arranging and overseeing all installations of the Collection, employing art handlers to do so or working with exhibition partners
  • Regularly condition checking the Collection, either as agreed at intervals or at all points of movement, whether for loan or temporary removal from a lease site
  • Managing the relationship with our fine art storage providers and art handlers
  • Liaising with insurance on the constant and accurate cover of the Collection and informing them of any changes that might effect value limits or create new risks
  • Handling all paperwork for loans and exhibitions, including object lists, insurance schedules and contracts
  • Managing the relationship and contracts with corporate and government partners, coordinating swaps or refreshed hangs with the Director
  • Acting as courier for national loans and exhibitions, virtually when needed

Website Management

  • Using the CMS to improve public access to and research of the Collection online
  • Daily management of the website including uploading news stories and reporting FWAF activities
  • Driving forward web development, identifying areas for improvement
  • Promoting online content daily with Instagram, Facebook, Twitter & Mailchimp
  • Overseeing freelance editors and writers providing online content and the biannual magazine, assisting with proof-reading

Additional Responsibilities

  • General office administration including answering email and phone queries, processing invoices, digital filing, managing the paper archive
  • Manage distribution and storage of published magazine and books
  • Supporting the Director with general tasks, research or admin
  • Promoting FWAF by building relationships within the sector
  • Supervising occasional interns
  • Reporting regularly to the Board of Trustees with the Director


Person Specifications 


  • Interest in visuals arts, either through degree, experience or proven research.
  • Experience with collection management systems and artwork condition reports
  • Experience of working with fine art storage facilities, art handlers and insurers
  • Must be a self-starter, who is happy to work often on their own and manage their own workload, whilst also able to work well in teams and manage relationships with various external colleagues and contractors
  • Ability to work flexibly and manage multiple deadlines as once, as this is a varied role
  • Excellent communication skills, both oral and written


  • Knowledge and passion for Scottish art and art history
  • Experience with social media and creating online content
  • Some knowledge of museum standards in terms of cataloguing, art handling, collection care and environmental conditions for storage and display
  • Good understanding of Microsoft Office Suite, particularly Excel for use in reports, such as insurance and the art register


Salary – £30,000 – £35,000

Contract – Permanent, full-time 

Job Closing Date –27th January 2023

How to Apply Please email Gemma Batchelor (gemma.batchelor@flemingcollection.com) a current CV and a cover letter, addressing how you fit the person specifications. Please state your current notice period and anything we should take into account regarding an interview, which would take place in the second half of January. A more detailed job description can also be requested.

About the Organisation – The Fleming-Wyfold Art Foundation owes its existence to the formation of a collection of over 600 Scottish works of art from the seventeenth century to the present day. Dating back to 1968, when investment bank Robert Fleming & Co began to acquire Scottish art, the collection is now vested in the Foundation. The Foundation cares for the Collection to promote better awareness of Scottish art and creativity through a programme of cultural diplomacy, exhibitions, loans, publishing and education.

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